Booking and cancellation terms

The owner of this registration form on buchheim200.publicon.ee website (hereinafter: registration form) is Publicon OÜ (business registry number 11077247) located at Kastani 42, Tartu, Estonia.

Information about sales, items and prices
The terms and conditions apply when booking via the accommodation form on this website. All accommodation options are listed together with the prices. Information about the items is presented in the accommodation form and on the other webpages. 

All bookings have to be made via the online accommodation form.
Payments can be made:
- via bank transfer after receiving the invoice -  any resulting bank charges are to be paid by the Conference participants. 
- by credit card, available for Visa and Mastercard users (there is no additional fee);
- or an Estonian direct bank link (bank charges may apply based on the service provider).

Booking process
Accommodation in the Buchheim 200 Conference is subject to a fee. Please fill in all compulsory fields and make the selections about your accommodation. At the end of the form, you will see the total sum of your selections. You can then preview your accommodation form and submit the booking, then making a selection between payment by credit card or Estonian bank link or to receive an invoice. If you wish to pay by bank transfer, you will get the invoice via e-mail within an hour after booking. If you choose online payment, you will be directed to website of the online payment service provider Maksekeskus and the invoice will be sent to you automatically after a successful payment.  We can only accept euro-payments.

The booking is confirmed when the payment has been received. The fees are to be paid in advance, payment options will become available after successful online booking.

Some selections might have limits - this is marked next to the item. You can only make selections where there is still availability. If there is an error with the system, we will notify registrants as soon as possible and refund money for the selections that are no longer available within 14 days. 

All payments to be made to Publicon OU​.
Address: Kastani 42, 50410 Tartu, Estonia.
Bank details: 
Swedbank, Liivalaia 8, Tallinn, Estonia
IBAN EE152200221061392536
SWIFT/BIC HABAEE2X

Delivery
After filling in the accommodation form, an automatically generated confirmation e-mail will be sent to the e-mail address inserted in the form free of charge. The e-mail contains a PDF link with the accommodation data which can be downloaded and serves as a written confirmation. If you chose payment by bank transfer, the invoice will be sent after successful booking. If you chose payment by credit card or bank link, the invoice will be sent after successful payment.

If you notice a mistake in your accommodation data, please contact the secretariat at your earliest convenience. If you need some information on the invoice to be changed (e.g. some accommodation items to be added, a VAT number to be added, the payment deadline extended), please contact the secretariat. Please send an e-mail to buchheim200@publicon.ee.

Cancellation policy
Should you cancel your accommodation by 1 March 2021, the accommodation fee will be refunded, minus an administration fee of 35€. Should you cancel your accommodation by 1 April 2021, 50% of the accommodation fee will be refunded, minus an administration fee of 35€. In the event of a cancellation after 1 April 2021, no refund is possible.

Please submit your cancellation to the Conference Secretariat in writing via e-mail buchheim200@publicon.eeCancellation requests must identify the staying person's name, email address, the amount paid and bank details. Name changes are free of charge. 

All refunds will be processed within two weeks after the Conference.